![]() Look at the niceties and ask yourself if they’re absolutely necessary. Small talk can fall into the latter category, and it can be cliché. This is where things can feel tricky-you want to be personable, but you don’t want to add unnecessary fluff to your email. In a similar vein, it’s a good idea to look out for wordiness, which can happen if you like to write using the passive voice. Taking a critical eye to find repetitive information can help you cut things down and avoid redundancies. 2 Look for repeatsĭepending on your writing style, you may tend to repeat yourself in emails, especially if you use a stream-of-consciousness approach. Just remember, for clarity and conciseness there should generally be only one goal per email. ![]() It can also speed up your writing, proofreading, and editing processes. That will help you stick to the point and avoid tangents, thereby reducing the overall length of your email. The key is to keep that goal top of mind as you start writing. With every email, there should be a goal, whether it’s to get a deliverable by the deadline, ask your manager to approve your new project idea, or simply to send a quarterly report. These tips can help you streamline your emails without losing a personal touch: 1 Write with your goal in mind Instead, keep things cordial while making your point, so you probably don’t want to dip too far below the 80-word range unless you know the recipient won’t take it personally. After all, who hasn’t received a two-sentence email that feels curt and impersonal? That’s not the goal here. However, there is a caveat to the short-is-best rule: Don’t overdo it. A word count of about 80 to 100 words is ideal to keep readers engaged, regardless of the device they’re using. ![]() Ideally, your message will be short enough to fit on a mobile screen without the reader having to do much scrolling, get to the point quickly, and hold the reader’s attention. They can cut down on your overall response time.įor context, according to, about 40 percent of emails are viewed on mobile devices, so you’ll want to consider that when writing.Put plainly, who wants to plunge into a long email when they already have a ton of other messages to get to before 5 p.m.?Ĭoncise emails, on the other hand, have several benefits: In fact, long work emails can gum up the process and leave your messages sitting in inboxes, waiting for a response. But in the professional world, the expectation is that information will be relayed more quickly. In college and grad school, lengthy, in-depth papers are the norm, relaying dense information to an audience that plans to read the text from beginning to end. Grammarly helps you communicate confidently Write with Grammarly Why are short emails best?
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